I have tried GTD and but it didn’t feel quite right for me. I believe the best system is the one that is tweaked to your life circumstances, and that changes over time. I’ve settled on the following system for now
- quarterly goals in a google doc. Every once in a while I review them and mark it green if it’s done, yellow if I’m working on it and red if it’s not going to happen. I do a new one for next quarter at the end of every quarter
- day to day in google keep. Here I use labels to categorise. I have a “who” label and a “what” label. Let’s say I’m working on a project with John. If I have a meeting with John I’ll write notes if I have to remember anything and a list of what needs to be done, then label it John and Project Name. Using this system, I can go quickly review what needs to be done on a project across the whole team, and also I can review what I’m doing with John for a 1 on 1.
Important notes or lists get Pinned, and I archive stuff once it’s no longer relevant.
- I use my calendar to prioritise. Every night before bed I take a look at my calendar for the next day and have a look what my priorities are and plan my day.
- shopping list in the google assistant shopping list
- things that need to be brought to my attention at a certain time or place go in my phone reminders
- quarterly goals in a google doc. Every once in a while I review them and mark it green if it’s done, yellow if I’m working on it and red if it’s not going to happen. I do a new one for next quarter at the end of every quarter
- day to day in google keep. Here I use labels to categorise. I have a “who” label and a “what” label. Let’s say I’m working on a project with John. If I have a meeting with John I’ll write notes if I have to remember anything and a list of what needs to be done, then label it John and Project Name. Using this system, I can go quickly review what needs to be done on a project across the whole team, and also I can review what I’m doing with John for a 1 on 1.
Important notes or lists get Pinned, and I archive stuff once it’s no longer relevant.
- I use my calendar to prioritise. Every night before bed I take a look at my calendar for the next day and have a look what my priorities are and plan my day.
- shopping list in the google assistant shopping list
- things that need to be brought to my attention at a certain time or place go in my phone reminders